Free tool

Event budget calculator.

Your costs, your ticket price, and how many tickets you need to sell to break even. Free, no sign-up.

Your costs
£0Total costs
£0Income
Add your costs, a ticket price and the tickets you expect to sell.

Made in your browser. Nothing is sent or stored.

How it works

Know your break-even first.

An event breaks even when ticket income after fees, plus any other income, covers every cost. Divide what is left to cover by what one ticket really brings in, and you get the number of tickets you need to sell. Below that number every empty place is a loss, above it every ticket is margin.

  1. 1List your costs

    Venue, talent, sound and lights, staff, marketing. Add any line you need.

  2. 2Set the ticket

    The price, the tickets you expect to sell and the ticketing fees.

  3. 3Read the break-even

    Tickets needed, the share of your capacity, and the price that would cover your costs.

How do I calculate the break-even point of an event?
Subtract other income from total costs, then divide by what one ticket brings in after fees. If an event costs 8,000, the bar brings in 1,000 and each ticket nets 18, you need to sell 389 tickets.
What costs should an event budget include?
Venue, talent, sound and lights, staff and security, marketing, insurance and licences, and a contingency line for what you did not plan.
Should I count ticketing fees?
Yes. Fees come out of every ticket, so a ticket sold at 20 with 8% fees brings in 18.40. Leave them out and the break-even comes out too low.
How do I lower my break-even?
Cut a cost, raise the price or bring in other income. Marketing is often the easiest line to cut: selling the first tickets to people who came last time usually costs far less than reaching strangers with ads.
Where does HIIPE fit in?
In the marketing line. HIIPE keeps every past guest with their consent, so you sell the next event by email, SMS or RCS to a list you own instead of paying again to reach the same people.

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Sell the first tickets to your list.

HIIPE keeps every past guest with their consent, so the next launch starts with people who already came.

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